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Extra data fields for students

You can create extra data fields that students must fill in, like date of birth or study level. This feature is for platform admins.

Note

This feature is available on the Growth plan or above, and during the trial period.

Create an extra field​

  1. In your platform dashboard, click Settings.

  2. Open the Students Data Fields page.

  3. Click Create Extra Field.

    The Create Extra Field button on the Students Data Fields page

  4. Type the Title. This is the question the student sees.

    The Title field in the create extra field form

  5. Choose the Type: Text Field, Checkbox, Dropdown, Date or Document.

    The list of field types: Text Field, Checkbox, Dropdown, Date and Document

  6. If you chose Dropdown, add the Options: type each option, then click Add.

    The Options field with the Add button for a Dropdown type

  7. Keep the Enabled switch on so the field shows to students.

  8. Under Course Availability, choose the courses where the field shows. If you do not choose any course, the field shows in all courses.

  9. Click Create.

    A Dropdown field form with four options and the Create button

Change the order of the fields​

  1. After you create the fields, click the title of the field whose order you want to change.

    The list of extra fields with the date of birth field selected

  2. Type the new order in Order, then click Update.

    The Order field and the Update button in the edit extra field window

How students see the fields​

The student sees the Please, fill in the extra required fields form when they open a course they are enrolled in, or one of its targets, if the course has an enabled field they have not answered yet. This applies to both current and new students. The student cannot continue the course until they fill in all the fields.

The Please, fill in the extra required fields form as the student sees it

The student types the needed information, then clicks Submit.

The extra data form after it is filled in, with the Submit button

See the answers of students​

  1. From the dashboard, click Users.

  2. Click the name of the student whose answers you want to see.

    The users list with a student name selected

All the student's information and answers show on the page.

The student card with their answers to the extra fields

Turn off a field​

Turning off a field hides it from students without deleting the saved answers. You can turn it on again when you need it.

  1. Click the title of the field you want to hide.

    The date of birth field selected in the list of extra fields

  2. Turn off the Enabled switch, then click Update.

    The Enabled option unchecked and the Update button in the edit extra field window

Delete a field​

Deleting a field removes it from the data page and deletes all the answers linked to it.

  1. Click the ⋯ (Actions) button at the end of the row of the field you want to delete, then click Delete.

    The delete icon next to the date of birth field

  2. Accept the confirmation message to finish deleting.

    The confirmation message about deleting the extra data entered by users